General topics about receipts
Do I have to leave the app open while the receipt is in text recognition or is checked?
No, you can close the app during this time. You can simply confirm the receipt when you upload the next receipt.
How do I upload a receipt?
Yes, the app must remain open during the upload, otherwise it may be stopped. The app can then be closed during the receipt / ticket check.
What payment methods are allowed?
All payment methods are permitted, except payment with so-called meal vouchers (e.g. Sodexo, Edenred).
Do I need to upload the receipt on the same day I received it?
No, you can upload all receipts until the 3rd of the following month, because billyard reads the date on the receipt. (For example, a receipt with a receipt date of May 19, 2022 must be uploaded at the latest by June 3, 2022). However, we recommend ...
Do the original receipts need to be kept?
No, they can be disposed of. The retention period of digitized documents is 10 years.
What is flat rate tax, when does it apply and who has to pay it?
Flat value tax Public transport subsidy In the case of public transport, the flat value tax only applies with salary conversion. billyard calculates the flat value tax for each ticket individually. Depending on the configuration of the company, the ...
Can I upload PDF as an invoice?
Unfortunately, the billyard system cannot currently process PDFs. Please take a screenshot and upload it via the billyard app.
Can I also submit receipts from other people/family members?
May receipts / tickets be submitted by other persons? Public transport subsidy No, only your tickets may be submitted. You can submit group tickets if you were part of the group. Food subsidy Only your own receipts may be submitted. Receipts of meals ...
Are there deadlines I have to meet for my receipts to be settled?
Only when an employee submits a receipt will it be classified for food subsidy purposes after it has been reviewed and approved by the employee. The employee can submit the receipts only until the 3rd of the following month. Once this day has passed, ...
I work part-time. Are there special regulations for this?
If you work part-time, receipts may only be submitted on working days (e.g. Monday to Thursday). However, it does not matter how many hours you work on that day. However, maximum receipt submission will be reduced on a monthly basis if you work less ...